Paycom Review Compared to MobileHR

HR Tech Comparisons

When people issues keep cropping up in your organization and your Human Resource (HR) team already has a lot to handle, you need something more helpful than manual employee data processing. Thankfully, new-age Human Capital Management (HCM) solutions could provide just the right degree of automation your HR team needs. Out of a plethora of such software out there, it could, however, be challenging to find the software that is the perfect fit for your company. To help you in your decision, here is a comparison of two such leading tools. Read further for a complete Paycom review and a side-by-side review of MobileHR.


When choosing new software, you must evaluate its features to know whether the tasks it performs are the same tasks that your HR team needs. Let us look at how the two HCM tools fare concerning the core HR tasks.

All-In-One Solution

Paycom: Would it not be wonderful if you had all the employee data built into a single location? Well, that is what the Paycom HCM suite offers. It is a comprehensive solution encompassing all key HR and payroll tasks with data that could be accessed from a single database. All the wings of the software seamlessly connect.

MobileHR: Not only is all employee data available on a single platform but it also breaks down the data into easily accessible modules. Moreover, as the app is 100% mobile, you could view and edit any data from any corner of the world. Synchronize the data with other phone apps such as email, messaging, and camera for any time viewing. The app also sends you reminders if any of the information needs to be updated manually.

Payroll Administration

Paycom: With Paycom, you could process your company’s payroll automatically. Edits and updates could be done once and they get updated throughout the system without any manual intervention.

MobileHR: MobileHR allows to view and edit employee compensation details on the move through its 100% mobile app. Not only that, you could even assign third-party vendors to handle your company’s payroll through the same app. Employees could access their salary details and tax filings through their credentials for the app.

Benefits Tracking

Paycom: Benefits Administration is part of the HR Management module of this solution. The module allows employees to view and manage their benefits enrollments on a secure portal. As an HR manager, you could assign benefits plans, batch-update employee preferences, customize plans, and securely update carrier details, all on the portal.

MobileHR: With MobileHR, you could keep track of employee preferences, costs, and other benefits details through a few simple taps on your smartphone. Employees could enroll in plans through the app as well. Additionally, you could assign secure access to third-party insurance service providers.

Time and Project Management

Paycom: The Time Management module of the software allows you to view the clock-in and clock-out times of all employees, regardless of hourly or permanent positions and generate analytical reports based on the data. Labor allocation, overtime, employee schedules, and more could be handled by this tool. Seamlessly connect with hardware time collection terminals at the office using this tool.

MobileHR: Take the next step in time management through this innovative app. Not only could employees manage their login and logout times from anywhere through this tool but managers also have the extra benefit of assigning specific tasks or projects based on the team availability calendar. Send task management reports to project owners, clients, or payroll staff, all through this mobile app.

Performance Tracking

Paycom: This tool offers Performance Management as a sub-module of the Talent Management module. The tool is fit for organizations with 360-degree appraisal systems. It allows employees to complete their self-appraisals on the tool while enabling managers to provide feedback directly on the tool. It also connects the appraisal process with internal job openings.

MobileHR: This app fully automates the entire automation process, regardless of the appraisal cycle of your company. Every discussion held between employees and managers is recorded within the tool. Employees could go back to the tool and view those discussion points at a later date. Managers have the option of generating analytical reports on the performance of the entire team.

Vacations and Time-Offs

Paycom: Within the Time and Attendance sub-module, employees have the option of logging in to a mobile app and requesting their paid-time-offs. All leaves could be viewed on the app through a mobile-friendly calendar. Managers could track the entire team’s vacation plans on a single platform using this tool and approve/deny requests accordingly.

MobileHR: Vacation management is made simple through the fully mobile app. Employees could request leaves while on the move and managers could approve them while traveling, too. Additionally, managers could synchronize the office vacation calendar with an in-built phone calendar and view the team availability even from remote locations.


Paycom: Paycom provides a self-service app to all its employees through which they could manage their attendance, view compensations & benefits, manage training, update their profiles, and much more. It also provides a separate Manager-on-the-go app, through which managers could use their self-service options to approve leaves, timesheets, schedules, and so on.

MobileHR: MobileHR offers both employee and manager self-service on the same app at no extra cost. Employees could use the app to view their leaves, salaries, and other details regarding their roles while managers could use it to manage leaves, schedules, new hires, terminations, promotions, long absences, and more.

Reporting and Searches

Paycom: The tool allows push reporting across all HR tasks, which means the HR team could generate fully customized reports and automate the frequency at which they are sent to the designated recipients. Key organizational issues could be dealt with promptly with these automated dashboards.

MobileHR: MobileHR users have the flexibility to use the inherent standard as well as customizable reports to visually represent any HR query, be it compensations, vacations, benefits, or others. Moreover, the app comes pre-loaded with a company org chart, using which your HR team could send any report to anyone through the app simply by clicking the person’s name on the chart. Communicating visually with your company’s C-level executives has never been easier.

Secure Access

Paycom: Paycom uses 256-bit encryption for secure access to its database. Custom access is granted only to administrators who need to know sensitive details. Administrators must be authorized with extra security protocols. For all other accesses, least-privilege principles are in place.

MobileHR: MobileHR, being a 100% mobile app, prioritizes security. All accesses are role-based, which means no one can view or edit what they are not supposed to, including third-party vendors. The app allows you to assign an administrator from your company who gets to decide the roles and their respective access rights. This ensures you are in complete control of your employee data security.


Your budget, understandably, plays a key role in deciding on any new purchase for your organization. Sometimes, all you need is a low-priced tool that does what it promises and adds value to your company. Do these two tools meet that expectation? Let us find out.

Paycom: The company is not transparent with its pricing and there are various add-ons available over their base price, the details of which are not available unless you schedule a demo. As per a third-party website, for a small company, the monthly charges could include a $195 base fee, a $4.50 delivery fee, and $10 per employee fee. This is in addition to an initial setup fee of a whopping $1100.

MobileHR: MobileHR is available at a transparent price of $75 per month and does not depend on the number of employees. All of its features are available at this price. There are no additional delivery or implementation fees and no contract hassles. Simply download the app from the App Store, pay the flat price and use it for your HR tasks.

Target Market

Paycom caters to a wide range of industries, including Healthcare, Manufacturing, Finance, Technology, Education, Hospitality, Retail, and many more. Their HCM software is suitable for small as well as medium-sized companies with an employee count between 1 and 5000.

MobileHR, on the other hand, is designed to be a perfect fit for small companies with a headcount between 10 and 100. However, as your business grows and your number of employees increases, the app provides you the flexibility to scale up at no additional cost. Continue to add new employees to the app and leave the rest to the tool.

User Reviews

Let us now take a look at what other customers have experienced while using the Paycom software. Here is a summary of the improvement needs in this tool that many users have noted.

1) Complicated: Some users had trouble using the software efficiently because the features were not as straightforward as advertised.

2) Pricing: Users did not find the tool to be value for money. Instead, many felt that the pricing was high compared to the service. Also, there were hidden costs involved.

3) Capabilities: Basic features such as payroll and reporting were found to be subpar and using outdated technologies.

4) Error-Prone: Most payroll reports were found to be error-prone and with glitches, with no flexibility.

MobileHR could address the above challenges as it provides a user-friendly mobile app that is easy to navigate. Additionally, it offers flat pricing and no hidden installation charges. All of its features are available to any organization, making it a truly value-for-money tool. Payroll and customized reporting are built into the completely automated system, providing error-free calculations.

Editorial Reviews

Now, here is a summary of what technical experts thought might be good to improve in the Paycom HCM tool.

1) Pricing: Non-transparent and complicated pricing makes it a hassle for business owners to evaluate this software without opting for a demo.

2) Outdated Interface: The user interface is not as technically intuitive as you might expect of tools in the modern era. This was especially found to be true for the manager-level features.

3) Integrations: Minimal integrations are available for third-party accounting software or insurance brokers.

MobileHR fares better on all the above aspects. First of all, there is a flat monthly price, so you do not need a demo to decide your budget. Secondly, it boasts of a user-friendly mobile app for both managers and employees alike. Finally, MobileHR allows seamless integrations to third-party software such as Quickbooks, while also allowing several vendors to access the app through their login credentials.

The Verdict

When all you are looking for is a way to unburden your HR team and improve its efficiency, you need an HCM tool that provides value for money and is simple to use. Although Paycom offers several great features, it falls short in terms of pricing and user-friendliness. MobileHR, contrarily, being a fully mobile app, is not only easy to use but is also available at an affordable flat price. Download and start using all of its features to ease the day of your HR personnel, while improving employee satisfaction. When your HR tasks are taken care of automatically, you could spend your valuable time growing your business and even there, you will find the scalable MobileHR tool by your side.

Paychex Review Compared to MobileHR

HR Tech Comparisons

Your organization’s success is important to you and your employees form a strong part of the growth story. Naturally, the team that handles all the details of employee and organizational data, that is, the Human Resource (HR) team, could often be overburdened with manual processes. To make this team more efficient, it is advisable to use a Human Capital Management (HCM) software. There are, however, many options in this category of software available in the market and choosing the right one could be tricky. As a guide for your purchase decision, here is a side-by-side comparison of two leading tools. Read on for a complete Paychex review alongside a review of MobileHR.


To evaluate whether any software is the right fit for your company, an exercise comparing the two tool’s features is a must. Let us find out how MobileHR and Paychex stack up concerning the most important HR tasks.

Data in One Place

Paychex: Paychex is a full-spectrum HCM solution that covers the employees’ entire lifecycle data, all in one place. Complex HR processes are made simple by easily navigable modules in the HR software suite. Function-focused analytics available throughout the suite effectively guides the users to find solutions to HR problems more quickly.

MobileHR: This 100% mobile app holds all employee data in a single solution and breaks the data down into modules for easy navigation and access from anywhere. It also allows you to synchronize all the data with other phone apps such as email, messaging, camera, and so on. You could view and edit data on-the-go and get reminders set up from the app if anything needs to be edited manually.

Payroll Administration

Paychex: Payroll is made easy with this solution as it has custom plans as per the size of your organization. Also, ever since the introduction of Payroll Flex, you could process payroll online or through a mobile app. Employees could also view their pay stubs and tax forms using the portal.

MobileHR: With MobileHR, you could process payroll while on the move. The tool also allows you to set different pay frequencies for different groups of employees, such as full-time and contractors. Employees could use the mobile app anytime to access their salary details and tax filings. Moreover, you could integrate third-party payroll software such as Quickbooks.

Benefits Tracking

Paychex: Real-time updates to employee benefits could be done using the Paychex Flex online benefits tracking feature. Employees could view their enrollments and change their preferences on the portal as well as on their mobile devices. You could also work with your company’s current brokers using this tool for complete coverage of policies.

MobileHR: The mobile app not only allows you to handle all benefits-related data such as costs, employee preferences, and so on, from anywhere but also allows third-party insurance providers to access data on the same app, albeit with need-based access. Employees could also log in to the app from anywhere and update their enrollments.

Time and Project Management

Paychex: Depending on the size of your business and your time-tracking hardware, Paychex provides flexible timekeeping options. Use it for online time tracking with Paychex Flex, or integrate it with a biometric identification device in the office. Employees could also use the mobile app to clock-in their hours when working from remote locations.

MobileHR: The basic features of timesheet management through the mobile app still exist on this platform but MobileHR provides something even better. As a manager, you could assign specific tasks or projects via this app based on your team’s availability. At the end of the day, you could generate reports of these assignments and send over to clients, project owners, or the payroll staff, all through a few easy taps on the mobile.


Paychex: With employee self-service options available on the portal as well as on the mobile app, employees could access their compensation, leaves, training material, and other data relevant to their job profile. Manager self-service options are limited to approving leave requests for team members. Self-service is a feature available in higher-priced plans.

MobileHR: MobieHR not only provides employee self-service options where employees could request for leaves, view paychecks, benefits, and other data on the mobile app but managers could go beyond just approving leaves. At no extra cost, manager self-service options allow you to manage new hires, promotions, exits, retirements, long-term absences, and much more.

Vacations Management

Paychex: This solution does not have an inherent vacation management module in the HCM solution but offers a separate solution called WORX that could be exclusively used to schedule vacation and time-off policies. At the very least, the all-in-one solution allows employees to request for leaves on the tool where managers could approve them.

MobileHR: Vacation management is a prized feature of this mobile app. It not only allows employees and managers to request and approve leaves on the tool but also enables managers to synchronize the team’s vacation calendar with the built-in smartphone calendars. So, if you are on the move, you could quickly glance through your phone to check who is working on a given day.

Performance Tracking

Paychex: Performance management has been newly added to this tool and could be handy when used in conjunction with the already inherent learning management module. With this new addition, organizations have the flexibility to choose any kind of appraisal cycle and use built-in templates to facilitate meaningful discussions.

MobileHR: MobileHR makes performance tracking simple by fully automating the process. No matter what your organization’s appraisal cycle is, this tool keeps note of every discussion point between employees and managers. Both could go back into the app at any stage and review those discussion points. All of this is accessible via a user-friendly mobile app.

Reporting and Searches

Paychex: Analytics-based reporting is available for your HR team to get answers to organizational issues. These reports are part of the Workforce Analytics module and contain standard as well as customizable reports (available in higher-priced plans). Moreover, the cloud-based tool allows you to generate and share live reports to quickly help you feel the pulse of the organization.

MobileHR: This HR tool has several built-in as well as customizable report templates to choose from at no extra cost. Keep track of hiring, terminations, compensations, benefits, vacations, and a lot more anytime through this purely mobile app. Additionally, it provides an in-built company org chart through which you could send any report in real-time to anyone in the company by simply tapping the name on the chart. Thus, it saves your time on emails.

Secure Access

Paychex: With Paychex, you could set up secure access credentials for different roles or different categories of users. For example, your organization could define role-based access for administrators, employees, business owners, financial advisors, and so on.

MobileHR: MobileHR is a completely flexible HR app that takes security seriously. Hence, it also uses strict role-based access to the database. Moreover, with MobileHR, you could assign an administrator within the organization who gets to decide the roles and their access requirements on the tool, be it employees, managers, or third-party vendors.


Let us now take a look at what prices these two tools are available at. After all, when purchasing any new software, the budget often takes the front seat. If you are a new or a growing company, it becomes especially vital that you choose the software that provides value for money. Here is how the tools compare in pricing.

Paychex: Pricing is not straightforward with this tool as they offer separate packages based on the size of your company. On average, according to a third-party website, they have a $200 setup fee and charge $77 per pay period for an organization of 10 employees. If your pay period is less than a month, you pay accordingly.

MobileHR: On the contrary, MobileHR is available at a flat price of $75 per month and stays at this price no matter how many employees you have. It also has all of its features available at this flat rate regardless of the size of your company. Lastly, there are no implementation fees, billings, or contracts. Simply download the app from the App Store and start using it.

Target Market

Paychex caters to all sizes of companies and offers three separate packages for small, medium, and large companies. However, the features are more suitable for large and complex organizations and often small businesses could do with a simpler HCM tool.

MobileHR, on the other hand, is suitable for small businesses with an employee count between 10 and 100. However, it is completely scalable and supports additional employees at no extra cost as your business begins to grow. Its easy-to-use features are valuable for small and big companies alike.

User Reviews

To further aid in your purchase decision, here is a summary of key aspects where Paychex needs to improve, according to customers who have been-there, done-that.

1) Implementation: The process was not smooth for some users and they encountered difficulty with setting up HR tasks, especially vacations.

2) Benefits: Using Paychex’s internal brokers have been troublesome for some users. There were errors in open enrollments.

3) Complicated: For small companies, especially new businesses, this proved to be a complicated tool.

4) Integrations: Some users had a hard time seamlessly connecting payroll and time & attendance. The reporting tools were not user-friendly.

5) Mobile App: Customers found the app to be not user-friendly and data was difficult to access simultaneously.

MobileHR attempts to counter the above challenges by being an easy-to-navigate, 100% mobile app that requires no separate implementation. All of the data is available easily at one place for employees, HR managers, and third-party vendors. Further, this tool is suitable for small companies while being completely scalable for larger companies as well.

Editorial Reviews

Now, let us look at what experts thought about Paychex. Here is a summary of improvements needed in this tool as per technically opinionated users.

1) Pricing: The pricing structure of the solution was found to be complicated and confusing.

2) Limited Features: Several key features such as employee self-service and custom reports are available only in the higher-priced plans.

3) Integration: Integration to third-party accounting software was found to be limited.

MobileHR fares better concerning all the above feature limitations of Paychex. The mobile app comes at a transparent, flat rate and all of its features are available at this price. Further, it seamlessly integrates with external software such as Quickbooks.


When selecting the right tool for HCM, you must remember the purpose behind investing in such a tool. If the intention is to improve your HR team’s efficiency while maintaining low costs, you should go for a tool that does it all and does it well at a transparent price. This is where MobileHR wins the battle. Paychex, on the other hand, although a great cloud-based tool in itself, is complicated and high-priced even for the basic HR tasks. Implementation is also a hassle with this tool. MobileHR, on the other hand, gets you going simply by being there as an app on your smartphone, anytime, anywhere.

Gusto Review Compared to MobileHR

HR Tech Comparisons

An organization’s success depends on many factors, of which one is maintaining a highly efficient Human Resource (HR) team. Most of the time, though, the HR team is so overloaded with tasks that unnecessary manual processing takes up a lot of their time. To address this challenge, organizations are now opting for Human Capital Management (HCM) software. If yours is a growing business and you are in the market for the best HR tool that fits your company, here is a comparison of two leading tools to guide you in your decision. Read on for a complete Gusto review and its side-by-side comparison with MobileHR.


The first things you should evaluate when purchasing any new software are its key features, aka, what it can do for your organization. Let us look at how these two tools stack up regarding the most important HR tasks any organization must handle.

All-In-One Solution

Gusto: Investing in a solution that handles all of the HR data in one place might seem like a smart idea and Gusto delivers on that promise. They combine all employee data in one place and one solution takes care of every HR task through its different modules.

MobileHR: The 100% mobile app provides all data in one place, segregated by modules for easy access from anywhere. Moreover, with MobileHR, you could synchronize the data with other apps such as email, messaging, camera, and so on. The tool also could send you quick reminders if you need to edit any data manually.

Payroll Management

Gusto: The online payroll administration module makes the payday hassles much easier for the HR team by automating the entire process. The tool also connects with third-party payroll apps. Internally, the module is integrated seamlessly with the other modules and also handles tax computation and filing.

MobileHR: The secure mobile app not only allows you to view and edit payroll data on-the-go but also enables third-party vendors to easily work on the data without compromising on data privacy. It thoroughly integrates with external payroll software such as Quickbooks. Further, you could set different payment types, frequencies, and groups using this tool. It manages your taxes in a breeze, too.

Benefits Tracking

Gusto: Gusto offers a Benefits module that enables employees to self-enroll their preferences on the portal itself. Further, licensed advisors are available from the company to help answer your questions around the right benefit options. The module connects seamlessly with the payroll and tax administration piece.

MobileHR: Track your company’s benefits offering with a few simple taps on this app. Manage employee preferences, costs, enrollments, and so on, from anywhere. Add third-party insurance vendors who could manage the claims and benefits smoothly through their respective smartphones. Additionally, your employees could track their enrollments using their app access credentials.

Performance Management

Gusto: Every organization has to go through appraisal cycles and feedback sessions, making performance management an important feature in any HCM tool. However, Gusto does not provide any performance management option in their software.

MobileHR: The tool makes appraisal cycles easy by automating the entire process. It maintains a record of all the points discussed in feedback sessions, including goals, so that both managers and employees could go back and review them at a later time. Managers could further prepare team reports based on all the team members’ performance.

Handling Vacations and Time-Offs

Gusto: Managing paid-time-offs is simple with this tool as your HR team gets to set the company’s leave and vacation policies on the tool itself. Employees could request time-offs on the portal and managers also have the right to assign time-offs to team members. You could choose between Google, iCal, or Outlook calendars to update the employee time-offs.

MobileHR: Vacation handling could be done from anywhere using this truly mobile app. Employees could log in and request for leaves while starting their vacation and managers could approve the leaves using the same app. Besides, managers have the option to synchronize the vacation calendar with the calendar on their smartphones, so that they could quickly check the team availability when on the move.

Time and Project Management

Gusto: Gusto comes with a basic time tracking feature where employees, regardless of being full-time or contractors, could enter their hours directly on the tool. All the managers need to do is approve the hours on the portal itself. For complicated time-tracking, Gusto provides integrations with several external timesheet management software.

MobileHR: Managing hours is a thing of the past. With MobileHR, you could do much more than fill timesheets. Yes, employees could still enter their hours and managers could approve them, but additionally, managers could assign tasks and projects based on the availability of team members. At the end of the day, these project management reports could be sent to clients, payroll administrators, and project owners.


Gusto: Employees could log in to the Gusto portal with their credentials using either a computer or a mobile. Gusto has a mobile-optimized portal as well. They could check their compensation, taxes, paid-time-offs, and other details using the employee self-service option.

MobileHR: Not only does MobileHR provide an app using which employees could access information about their leaves, their roles, and so on but it also has the manager self-service option at no additional cost. Managers could use the app to approve leaves, record new hires, manage promotions or terminations, and handle long absences. All of this could be done while traveling for a new business deal.

Reporting and Searches

Gusto: As all the modules of this tool work in tandem, it is easy to run reports for any kind of HR requirement, be it vacations, new hires, payroll, or anything else. Standard reports with customizable fields are available in Gusto, with the option of exporting to different types of files.

MobileHR: With MobileHR, everything is managed on the app. Your HR team could run reports based on built-in templates or design custom templates to suit specific needs. The plus point of this app is that it has an in-built company org chart, using which you could directly send any report to anyone in the company by simply tapping on their name on the chart.

Secure Access

Gusto: With Gusto, you could set up role-based access for employees, managers, and the HR team. The tool also allows you to set up multiple administrators with varying access rights.

MobileHR: MobileHR also works on the role-based access model. The 100% mobile app takes security seriously as it also offers vendors to connect to the same database, albeit with restricted rights. Moreover, the entire access policy could be handled by an administrator from your company, giving you the freedom to work on the security aspects.


Let us now talk a little bit about how these tools differ in pricing. In most cases, you would prefer to purchase software that provides value for money, especially if yours is a growing organization. Do these tools hold up well on this aspect? Let us find out.

Gusto: Gusto offers 4 plans, namely, Concierge, Complete, Core, and Contractor. The first two plans are available at $12 per month per employee and the last two come for $6 per month per employee. It does not end there, though. You also have to pay a base price of $149 per month for Concierge and $39 per month for Complete and Core. The Contractor plan does not have a base price. Certain benefits are available as add-ons for all plans.

MobileHR: On the contrary, MobileHR offers transparent, flat pricing of $75 per month, regardless of the number of employees. You could continue to add new employees any time but you will not be charged extra. All of its features are available at this flat rate.

Target Market

Gusto is suitable for small and medium-sized organizations that wish to handle payroll efficiently while also working on some basic employee management tasks. Startups that manage contractors and are handling payroll for the first time could benefit from this tool.

MobileHR is designed with smaller organizations in mind, whose employee count is between 10 and 100. However, the tool has no implementation time and could be scaled up to add as many employees as needed. All you need to do is download the app on your mobile from the App Store and start adding employee data.

User Reviews

Learning about what other users have to say about a new software could help you make an informed purchase decision. Here is a summary of the challenges some users faced while using Gusto.

1) Payroll Errors: Some users have noted errors in payments and mistakes in filings.

2) Not Seamless: Users have encountered challenges with the software not being able to provide seamless connectivity between employee and contractor payroll data.

3) Basic Features: Vacation management and reporting were found to be basic and not robust.

4) Flexibility: Payroll must be processed at certain days only, leaving organizations having different employee groups with no flexibility.

5) Third-party integrations: The connectivity with third-party software has not been a smooth experience for many users.

MobileHR, on the other hand, has all of its modules in a single place so that the data is always found easily. Its robust vacation management and time tracking make HR tasks easier and error-free. Advanced reporting features come at no extra cost. Third-party vendors and software are seamlessly connected to the app.

Editorial Reviews

Now, let us look at what some of the technical experts are saying about the improvement areas of the Gusto software.

1) Benefits Limitations: The software does not cover all the states of the US in terms of providing benefits. Currently, it covers only 26.

2) Scalability: Basic features are only suitable for small businesses and startups. Not a good option for growing companies.

3) Pricing: Many key features are only available at higher-priced plans.

MobileHR could counter the above challenges as it offers benefits tracking and other features regardless of the number of employees at a flat monthly rate. Moreover, it is suitable for all business sizes because you could go on adding new employees as your business blooms.

The Verdict

Not every HCM software out there would suit your company’s HR needs. That is why you need to carefully evaluate the features, pricing, target market, and reviews before making a purchase decision. On the face of it, it looks like Gusto provides an all-in-one solution to ease the burden on your HR team, but its complicated pricing structure and limited abilities may not make it an ideal solution. MobileHR, on the other hand, is a scalable, fully-featured mobile app that makes HR tasks easier whether the user is in the office or on the move. No contracts and billing hassles make this tool all the more lucrative for small businesses.

BambooHR Review vs MobileHR

HR Tech Comparisons

Human Resource (HR) is one of the most important support teams of any organization. Needless to say, the more efficient your company’s HR team is, the more likely you are to retain your top talent. But the HR team is often overburdened with a lot of manual tasks that cause delayed paperwork and have a ripple effect down the teams. Fortunately, Human Capital Management (HCM) solutions could help automate most of these tasks. With so many HCM solutions out there, though, it could be difficult to select the right one for your company. Here is a comparison of two leading tools that could help you decide. Read on for a detailed BambooHR review and a comparative review of MobileHR.


Comparing features is a great place to begin when purchasing any new software. That way, you know what your organization needs and whether the software is the right fit. Let us see where these two tools stand concerning the key HR tasks.

Data in One Place

BambooHR: The tool allows your HR team to maintain a single employee database for the entire organization. This way, you do not need to go through multiple spreadsheets located in different systems or even in different locations. All employee information could be accessed through secure access to this database.

MobileHR: MobileHR not only has all the data in one place but also breaks the data down into modules for you to find anything instantly. Moreover, the 100% mobile app allows you to synchronize the data with other apps such as messaging, email, and camera so that you have a view of the information anytime you want. Forgotten to manually update some data? No problem, the app could send you reminders for that.

Payroll Administration

BambooHR: Payroll management is an important functionality that top HCM tools must provide. Unfortunately, the core BambooHR software does not include a payroll suite. Instead, there is a separate BambooHR Payroll software that you could purchase, which integrates with the core software.

MobileHR: A fully in-built payroll and tax administration module makes this app easy to use for your HR department. It is simple to go through a few taps on the mobile app to schedule varied payments depending on the employee type and the payment mode. Tax computations are taken care of by the tool as well. All of this is possible while you are on the move.

Benefits Tracking

BambooHR: The benefits tracking feature of this software makes it easy for the HR as well the payroll team to manage custom benefits enrollments from employees. Variable-rate insurance plans offer more flexibility to the employees as well. You could also generate reports using this tool to understand historical enrollment trends.

MobileHR: Through this app, benefits tracking is a breeze. With just a few simple taps on your phone, you could manage enrollment preferences, costs, and other nitty-gritty of benefits management. Third-party insurance vendors could also manage the data with restricted and secure access to the mobile app.

Performance Tracking

BambooHR: Performance management is handled intuitively by this tool, but is available at an extra cost. From the setting of goals and one-on-one discussions, through preparing the right discussion points for employees and managers, to sending reminders for goals to be completed, this module has you covered. As a manager, you could also generate performance reports for the entire team or even the entire organization.

MobileHR: At no extra cost, the tool automatically records every appraisal discussion point between the employees and the managers and stores them so that employees could go back whenever they want and review those points. Managers could visually track the performance of the entire team anytime through the flexible mobile app.

Time and Project Management

BambooHR: Time tracking comes as a fully-automated module in this software, although some of the advanced features are available only at a higher price. Employees could log in to the portal and record their timesheets from the tool itself. These are then sent automatically to the managers for approval. No manual tracking of forgotten timesheets is required as the software sends timely notifications to all employees and managers.

MobileHR: With MobileHR, time tracking is no longer limited to timesheet management. Managers could use this app to track the availability of team members and assign projects or tasks to the free hands. Further, this tool could generate reports based on the project assignments that could be sent over to clients, project owners, and even the payroll department.


BambooHR: Employee self-service on this tool is limited to managing leaves and profiles, while for managers, the feature extends to allow them to approve leaves and generate relevant team reports.

MobileHR: Make your HR team more efficient through this app’s highly efficient self-service features. Employees could manage their leaves, view their compensations and benefits and access vital information surrounding their roles. Managers, on the other hand, could use this feature to approve leaves, generate reports, manage new hires, retirements, long-term absences such as maternity leaves, and a lot more, through an easy-to-use mobile app at no extra cost.

Vacation Management

BambooHR: BambooHR lets employees track their vacations and manage their leaves through a mobile app. The tool does the rest by following up with the manager for the approval, editing the work calendar to show who is out, and keeping track of every individual’s paid-time-off accruals.

MobileHR: With MobileHR, you could do much more than sitting at your desk and looking at vacation calendars all day. In addition to allowing employees and managers to apply for and approve leaves on-the-go, the app also lets managers synchronize the team’s availability calendar with the regular phone calendar. So, no matter where you are, you could instantly find out who is available on a given day.

Reporting and Searches

BambooHR: The reporting and analytics feature is built into every module of the tool so that you could instantly pull up a report any time through a few simple clicks. Several built-in templates are available to understand the health of your company and strategize accordingly. However, if you need custom templates, you have to pay for a higher package.

MobileHR: In-built templates and custom templates for report generation are available for all your HR needs in this tool at no extra cost. Moreover, the app has a built-in company org chart. This is a unique feature that allows you to select the person’s name who would like to see the report and send it to them with only a few taps. No more writing separate emails to C-level executives.

Secure Access

BambooHR: Security is always a concern when multiple people in an organization use the same tool. Fortunately, with BambooHR, you could be extremely specific about the role-based access provided. Access could be restricted for every single feature, even minute ones. This ensures no one views or edits what they are not supposed to.

MobileHR: MobileHR also runs on role-based access. The security is strong in spite of it being a completely app-based solution. Its flexibility calls for high-degrees of security because even third-party vendors have access to this app. The tool lives up to all of these security expectations. Additionally, an admin from your organization gets to decide which role has which access, making the tool easier to use.


Your budget is a key concern when purchasing any new software and understandably so. You would, of course, love to have a tool that provides value-for-money instead of being incredibly expensive. So, are these two tools comparable with regards to pricing? Let us find out.

BambooHR: This software is available in 2 packages, namely, Essentials and Advantage. Certain features such as hiring & onboarding and advanced reporting are available only in the Advantage package. On top of it, certain other features such as performance management and extended time-tracking are charged extra. Pricing is not available on their website but according to a third-party source, it begins at $6.19 per employee per month for the Essentials package and $8.25 per employee per month for the Advantage package.

MobileHR: Priced at a flat rate of $75 per month, this app allows you to use all of its features at no extra cost. Also, as your company grows, regardless of the number of employees, you continue to pay the same monthly price.

Target Market

BambooHR primarily targets small and medium-sized businesses with less than 1000 employees and caters to a wide range of industries with 15,000 plus customers worldwide. It typically takes four to six weeks to implement the software at a new customer’s premises.

MobileHR is best suited for small businesses with an employee count between 10 and 100. However, it is completely scalable and allows you to add new employees at no additional expense as your business begins to grow. There is no separate installation charge or any implementation time involved. All you need to do is download the app from the App Store and begin to use it.

User Reviews

It is always better to learn from those who have gone down the path before you when it is time to make a purchase decision. Here is a summary of the key improvement points as desired by many of BambooHR’s users.

1) Payroll Hassles: With payroll administration not being an integrated part of the software, many users had trouble with managing employee timesheets and linking them to pay rates.

2) Reporting Features: Even most basic reporting features were not available as per many users. Additional costs had to be incurred for advanced reporting that should have been rudimentary.

3) User Interface: Several customers found the tool difficult to use and limited in functionality.

4) Limited Upgrades: The limitations in features and functionalities are coupled with less frequent software upgrades.

5) Customer Service: Long hold times and lack of resolutions were irksome for many users.

MobileHR could be the right answer to the above challenges as it has an integrated payroll administration feature and advanced reporting options. Being a mobile app, the interface is extremely easy to use and it provides all the features through a few simple taps on a mobile device.

Editorial Reviews

Let us now look at what experts had to say about the things that are not quite right with BambooHR.

1) Pricing: The tool has some exceptional reporting features and performance management options, but they come at a much higher price.

2) Limited Functionality: Tracking of training is available but learning management is not.

3) Business Size: Only good for small companies, error-prone for larger businesses.

MobileHR, on the other hand, provides fully-functional reporting, performance tracking, and other features at a flat price. Moreover, it is flexible in terms of adding new employees as and when required, making it a scalable HCM tool. As your business grows, the tool grows with it and continues to provide the same features at the same quality.


Choosing the right HCM tool for your organization is not an easy task. When you decide on a purchase, you must consider the overall deal including the tool’s features, pricing, user experiences, and so on. While BambooHR has some great qualities, it might not be an apt solution for you if you are looking for a value-for-money tool. With most of its best features sold as add-ons, there is very little you could do on a limited budget. MobileHR, on the other hand, could be your go-to HR tool with its transparent pricing and fully-functional features. Additionally, the ease of implementation and use could make it a handy tool to lessen those long hours for your HR team in no time.

ADP Run Review Vs MobileHR

HR Tech Comparisons

Whether your organization is growing or established, you need a smoothly functioning Human Resource (HR) team to keep your employees satisfied. At times though, the HR team could be burdened with a lot of activities, causing delays and inefficiency. To counter this, several Human Capital Management (HCM) software are available that automate the entire process of HR management. Choosing the right software for your organization could be, however, tricky, with so many options out there. To help in your decision, here is an ADP Run review, which is a popular HCM software, alongside the review of another promising HCM app, named MobileHR.


Let us begin with the features of the tools. Features are a great way to establish the fit when you purchase any new software because sometimes, what you see is not what you get and other times, you get too many redundant features that you do not need. Here are compared the core functionalities every HCM tool must offer.


ADP Run: Although Run was originally focused on payroll management only, now it is being powered by other resources from ADP and deals with all the core functions of HR as a solution. The entire tool is cloud-based, which means you could access all of the data anywhere, anytime either from a computer or a smartphone through a browser.

MobileHR: This 100% mobile app not only holds all the data in one place but also breaks it down into modules for easy access. Moreover, you could synchronize the data with other phone apps such as messaging, email, and camera, to get a holistic view whenever you want. The app amps it up further by providing reminders to you to update data manually if needed.

Payroll Administration

ADP Run: ADP Run prides on its payroll suite. It offers quick payroll management with editing options available completely online. Using Run, you could set up multiple modes of payment for your employees, whether it is direct deposit, checks, cards, or something else. Tax filing is taken care of the tool, too.

MobileHR: Payroll and tax administration is made easy with this flexible app. If your company has different groups of employees, such as full-time and contractors, the app lets you set different groups with varying payment frequencies. This is an excellent feature for a growing company. Further, third-party payroll vendors could also manage the data easily through secure access to this app.

Benefits Tracking

ADP Run: ADP has a separate insurance segment that provides workers’ benefits, retirement services, health insurance, and so on. These services could be integrated with the ADP Run Benefits feature to help you manage your employee benefits under a single, cloud-based solution.

MobileHR: Your HR team could keep track of all benefits-related data such as employee preferences, costs, third-party services, and so on, through a few taps on this mobile app. Employees could also manage their benefit enrollments on the move through this incredibly easy-to-use app on their respective smartphones.


ADP Run: When it comes to employee self-service, the offerings of ADP Run are quite basic. It does allow employees to download a mobile app on their smartphone for self-service, but tasks are limited to viewing payroll updates, benefits enrollments, and timesheets. There is no provision of manager self-service unless you purchase an additional ADP HCM tool.

MobileHR: With MobileHR, all of the employee and manager self-service options come at no additional cost. Employees could view their leaves, salaries, benefits, and so on using this completely mobile app. Managers have the view of the entire team and could update long vacations such as maternity leaves, retirements, new hires, and a lot more, all through their smartphones.

Time-Offs and Vacation Handling

ADP Run: Paid time-offs, sick leaves, and other vacations could be handled by the HR personnel and are included in the core HR functions of the tool. Employees could also manage their time-offs and request for leaves using the mobile app.

MobileHR: Vacation management is a breeze with advanced features of this app. It not only allows employees to request for leaves via their smartphones but also enables managers to approve these leaves on-the-go. Additionally, managers could synchronize the vacation calendar of the entire team with the calendar app on their phone, which makes it so much easier to view team availability without even getting into the app.

Performance Management

ADP Run: A strong performance management module is a requirement for any HCM tool. Unfortunately, there is no integrated performance management feature within the ADP Run suite. Organizations looking for performance management options may have to purchase the ADP Performance Management software separately.

MobileHR: MobileHR has a completely flexible performance management module built right into the app. All discussions between employees and managers regarding performance, including goals and metrics, are recorded automatically by this app. Employees could go back to the app at a later time to review the discussion points. Managers could also easily keep track of the entire team’s performance anytime through the mobile app.

Time and Project Management

ADP Run: Web-based or mobile timecards for employees are a boon when using this software. They could clock-in and clock-out from any location, even when working from home and the schedule and timesheets on the tool get automatically updated. The HR team could view these schedules anytime and access relevant reports from the tool.

MobileHR: This app takes time and project management to a whole new level. Not only could employees manage their timesheets on the app but managers could use the tool to assign projects and tasks by viewing available candidates on the tool. Further, they could generate reports based on the data and send over to the clients, project owners, or payroll departments, all through a few taps on the app.

Secure Access

ADP Run: Cloud-based tools must take their security seriously and ADP Run does well on that aspect. The software provides role-based or group-based access to certain data, reports, and features. The web portal access and the mobile app access both follow this security protocol.

MobileHR: Flexibility does not make this app weak in terms of security. The app provides role-based access, too, be it for HR personnel, employees, managers, or third-party vendors. The best part of the process is that an admin from your organization gets to decide which role gets access to what features. So, your company is under complete control of security.

Reporting and Searches

ADP Run: The tool enables your company’s HR team to generate ad-hoc as well as built-in regular reports from the data present in the system. It also allows synchronization with external performance management software and generates reports from data therein. Dashboards are available for graphical representation of key performance indicators to check the overall health of the company.

MobileHR: With MobileHR, you could not only generate reports from anywhere based on built-in or custom templates but also get the added advantage of using an inherent company org chart. This org chart allows you to send any report in real-time simply by tapping on the name of the person who would wish to see the report.


Features are a great way to compare tools but when you make a purchase decision, your budget becomes a main concern. You do not necessarily need the more expensive product and could probably benefit more from the software that gives more value-for-money. So, how do these two tools compare concerning pricing? Let us find out.

ADP Run: The software offers 4 different packages, namely Essential Payroll, Enhanced Payroll, Complete Payroll & HR Plus, and HR Pro Payroll & HR. The number of features increases as you proceed from Essential to Pro, but so does the price. Pricing is not mentioned online but according to a third-party website, the basic payroll software could cost around $160 a month for 10 employees and could increase by $20-$50 for the next package upgrade.

MobileHR: This app has a transparent flat rate of $75 per month regardless of the number of employees. Download the mobile app from the App Store and gain access to all of its features at this price.

Target Market

ADP Run serves a wide range of industries including retail stores, restaurants, consultancies, and many more. With Run, the company is more focused on small businesses with an employee count between 1 and 49.

MobileHR, on the other hand, is a completely scalable solution. Although it is best suited for small companies with the number of employees between 10 and 100, as your business grows, the app grows with you. You could continue to add more employees at no extra cost with this tool. It has sufficient infrastructure to support medium-sized, growing businesses as well.

User Reviews

Learn more about the ADP Run software from those who have tried it before you. Sometimes, this could help you make the best purchase decision. Here is a summary of the points on which ADP Run could improve, according to users.

1) High Price, Low Features: Some customers have complained that they are not getting their money’s worth from this software. The features are basic compared to the price they charge.

2) Reporting Bugs: Customers found it difficult to generate basic reports such as headcount.

3) Frequent Upgrades: Upgrades to the software happen more often than needed and are not smooth enough to be error-free.

4) Customer Service: Long hold times and lack of escalation opportunities were troublesome for some users.

The above challenges could be solved by MobileHR as it offers flat pricing for all of its features and assists with error-free computation of payroll as well as report generation.

Editorial Reviews

Now, let us take a look at what technical experts have to say about improvements needed in the ADP Run software. Here is a summary.

1) Pricing: Experts believe that the price is not right for the features available. The moment you want better features, you have to upgrade your plan.

2) Mobile App: Although they provide a mobile app, it is not included in the basic pricing and must be purchased separately.

3) Features: Advanced recruitment and learning management are not options even in the higher-priced packages.

MobileHR counters the above difficulties by providing a full-featured, 100% mobile app at no additional cost than its flat monthly pricing and there are no separate installation charges, either.

The Verdict

HR tasks have become more complicated than ever. Your organization needs a flexible and fully-automated HCM tool to ease the burden on your HR team. Although ADP Run is an easy-to-use software with great options for payroll management, it falls short on many other standard HCM features. MobileHR, on the other hand, looks more promising with its transparent pricing and scalability. Download and begin to simplify all HR processes through this completely mobile app.

Zenefits Review 2020 vs MobileHR

HR Tech Comparisons

Human resource (HR) management is a key area of focus for any business to grow at a consistent pace. If your HR team handles all of its tasks manually, there could be errors and mismanagement, leading to dissatisfied employees. To counter this, several human capital management (HCM) tools are now available that allow the automation of most HR tasks. It could, however, be a difficult job to choose the right software for your company. To help with your decision, here is a detailed Zenefits review, which is a leading HCM tool and a side-by-side comparison with MobileHR, another promising new tool.


All HCM tools have some core features, but it is the value-additions that could make a particular solution right or wrong for you. Let us look at what these two tools have to offer in terms of common HR tasks.

Data In One Place

Zenefits: Managing employee data over various systems and files could be taxing for your HR team. To solve this, Zenefits ensures all of the data is consolidated on one platform. Whenever there is an update in any data, the tool automatically synchronizes the changes across all of the modules online.

MobileHR: With MobileHR, you could not only view all of the employee data on one platform but also synchronize the app with other mobile apps such as messaging, email, camera, and so on. This gives you the flexibility to view the data at any time, from anywhere. You could schedule the MobileHR app to send you reminders to make changes to the data as well.

Payroll Management

Zenefits: Payroll administration, if not automated, could take up a lot of the valuable HR time. With Zenefits, you could take care of multiple payments, direct deposits, and tax calculations. The tool also seamlessly integrates into third-party finance and accounting systems.

MobileHR: Set different groups and payment frequencies with the payroll module of this flexible app. If your payroll is managed by third-party companies, you could easily provide secure access to the vendors. All of this can be done on an app that is 100% mobile.

Benefits Tracking

Zenefits: Handling benefits on top of payroll and tax could be tricky. Zenefits brings a benefits module that offers open enrollment for employees through its mobile app or the portal. HR managers could upload the company’s benefits plans or work with Zenefits to integrate third-party solutions.

MobileHR: Processing benefits becomes easier with this mobile app as HR personnel could view all employee preferences, enrollments, costs, and so on over a single platform. The tool also allows you to provide secure access to third-party vendors who manage your company’s claims. Employees could check their enrollments on-the-go with this app.

Performance Management

Zenefits: In certain specific plans, Zenefits offers performance management options under its HR module. The feature enables goal management and the incorporation of a 360-degree feedback mechanism. Employees and managers could both access customizable templates for setting up one-on-one meetings to provide or receive feedback.

MobileHR: Everything that is discussed in a feedback session between a manager and an employee is fed into the app. Employees could log in anytime later to view the feedback and directions while managers could take a look at the performance of the entire team and reiterate feedback points on the app itself.

Time and Project Management

Zenefits: The Time & Scheduling module of the tool allows you to manage the employee work-hours on the portal. There is no need to enter hours manually on spreadsheets. Scheduling shifts and managing working hours for contractors and freelancers could be done on the portal itself. Employees could track their hours using the mobile app.

MobileHR: When you are growing as a company, managing timesheets alone is not enough. Thanks to MobileHR, you could assign specific tasks to available employees and manage their availability through the mobile app. Generate availability and task reports to send directly to the payroll staff or the clients through seamless connectivity.

Vacation Handling

Zenefits: The same Time & Scheduling module that helps is scheduling also works as a vacation manager. Use the PTO feature to automatically approve leaves through the app or the portal. Employees could request leaves on the tool and check their leave balances as well.

MobileHR: Handling vacations and time-offs have never been easier. As a manager, you could not only approve leave requests on this mobile app but also synchronize the leave calendar of your team with your phone’s calendar. So, the next time you travel, you could check your team’s availability for a task through a few taps on your mobile device. Employees could also easily request for leaves through the app while on the move.


Zenefits: Employees must be empowered with self-service options so that your HR team gets a chance to breathe. With Zenefits, employees could easily log in to the portal or the mobile app to manage leaves, attendance, appraisals, and benefits.

MobileHR: MobileHR provides both employee and manager self-service at no additional costs. Employees could view their compensation, leaves, and other information while managers could update team information such as new hires, retirements, long vacations, and so on, on the mobile app from anywhere.

Reporting and Searches

Zenefits: Pre-loaded graphs and charts allow your core HR team to identify workforce-related issues quickly. Generate reports anytime to understand compensation, headcount, stocks, turnover, and more. A dynamic org chart helps your HR team keep abreast of new hires and exits at all times.

MobileHR: With MobileHR, you could amp up your reporting tasks by choosing the built-in charts or designing charts from the custom templates. The cherry on top comes in the form of a built-in company org chart, which you could use to directly send reports by tapping on a person’s name. It simplifies the job of sharing reports from anywhere without having to send emails.

Secure Access

Zenefits: Zenefits ensures all login credentials are approved after a two-factor authentication. This way, improper handling or transmission of data could be avoided. The tool also generates audit logs for continuously monitoring possible threats.

MobileHR: At MobileHR, all authentications are role-based. An admin from your company gets to assign permissions to employees, managers, vendors, contractors, and so on, based on the requirements of their roles. Your data is thus completely under your organization’s control. The app is flexible to use but robust in terms of data security.


Now that you know what to look for in an HCM solution, let us talk about pricing. This is how the two tools compare around providing value for money.

Zenefits: The tool has three plans to choose from. The first one costs $8 per month per employee, but only has essential features and does not include compensation and performance management. The second plan is for $14 per month per employee and includes the omitted features in the first plan. The third and the most expensive plan is for $21 per employee per month and consists of everything in the first two plans plus a well-being module.

MobileHR: This app comes at a flat rate of $75 per month regardless of the number of employees. Whether you have 10 or 50 employees, you could avail of all the features at the same rate without any installations. Simply download the app from the App Store and it is ready for your use.

Target Market

Zenefits is suitable for all company sizes but mainly focuses on small and medium businesses. With their basic plan priced low, most companies with less than 5 employees are expected to benefit from using this tool. However, the catch is that they will not get access to all of the features. As your business grows, the growing number of employees would make you incur additional costs.

MobileHR is also focused on small companies, typically with the number of employees between 10 and 100. The plus point of this app is that even when your business grows, you could continue to add new employees at no extra cost. The flexibility and the scalability of the tool make it stand out.

User Reviews

To have a complete view of any new tool, it is important to hear from those who have tried and tested it. Here is a summary of all the things that users wish would improve in Zenefits. This could guide you before you decide to purchase.

1) Customer service: Some users have had disappointing experiences with an unresponsive customer service

2) Limited features: Time and attendance tracking was found to be basic and at times inaccurate

3) Benefits tracking: Erroneous benefits tracking and glitches in using third-party insurance are common

4) Integration: The connection between payroll and benefits is not as seamless as customers would like it to be

5) Scalability: Error-prone when used in companies that are growing in size

These disadvantages could be countered with the MobileHR app. Time and project management is an intuitive module in this system and all the modules seamlessly connect. Further, as your company grows, there is complete flexibility to scale up the app to automatically reflect the changes.

Editorial Reviews

Next is a summary of editorial reviews. Here is what experts who used Zenefits had to say about its shortcomings.

1) Add-ons: Payroll and performance management are both add-ons and are not a part of the core tool

2) Limited flexibility: The tool was found to be suitable only for companies with salaried employees. Any other pay group makes the tool difficult to use

3) User Interface: Navigating to the required information is often complicated and not user-friendly

MobileHR solves the above drawbacks by being a tool that has payroll and performance management included in the platform, along with all the other features. Its ability to create groups based on pay frequencies makes payroll administration simple. Its 100% mobile interface ensures easy access and navigation as it breaks down the data into several modules.


Managing a business is hard work. Add HR tasks to your activities and you could lose valuable time that is needed for your company’s growth. By choosing the right HCM tool, you give your HR team the freedom to manage the workforce more effectively. While Zenefits is a great tool for small businesses, as you expand, you would need better features at an affordable price. MobileHR provides you all of that at an added advantage of being installation-free and purely mobile. Download today and make your HR team more efficient.

Sage Business Cloud People Review and Pricing vs MobileHR

HR Tech Comparisons

Of several ways in which you could efficiently grow your business, an important one is to manage your people effectively. People management is generally a task handled by the human resource (HR) department, which already has a lot on its plate. Thankfully, with the advent of advanced software, a lot of these tasks could be automated now. The key, however, lies in choosing the right tool that suits your business. To aid you in your decision, here is a Sage Business Cloud People Review and its side-by-side comparison with MobileHR, two of the leading tools in the human capital management (HCM) software category.


When investing in a new tool, the primary objective is to implement a software that is rich in the right features your business needs. Let us look at how Sage Business Cloud People and MobileHR fare against each other in terms of the main aspects of HCM.

All-In-One Solution

Sage Business Cloud People: Integrated HR management solutions are the need of the hour. Sage provides all employee data on a single platform for easy access. The data is dynamic and automated to reflect edits whenever there is a change in the workforce.

MobileHR: Not only is all employee data available on one platform, but MobileHR is also fully compatible with other apps on your phone such as messaging, email, camera, and so on. View any employee data from anywhere through the 100% mobile app. Get reminders from the app if you need to update any data manually.

Payroll Administration

Sage Business Cloud People: Sage People Payflow is a module within the software that seamlessly allows you to connect to one or more payroll systems. It also enables two-way communication between the software and in-house or third-party finance and accounting systems.

MobileHR: With this app, it enables payroll administration right from the convenience of your mobile phone. It not only lets you edit all compensation-related data on-the-go but also allows you to provide secure access to third-party payroll managers if needed.

Benefits Tracking

Sage Business Cloud People: The tool makes it easy to track employee benefits as it is integrated along with the payroll administration module. It connects the software with third-party benefits providers. Any changes on those providers ensure the Sage tool is automatically updated and the required changes sent to the payroll module.

MobileHR: Benefits tracking is simple for both compensation administrators and employees through this mobile app. It allows you to manage costs, employee preferences, and so on with a few taps on your cell phone. Employees and third-party insurance providers could log in using secure access and perform their activities directly on the app.

Performance Tracking

Sage Business Cloud People: Appraisal times could be hectic for the HR team when all data is processed manually. Thankfully, Sage brings you a Performance Management module that allows the 360-degree feedback process to take shape in your organization. Use this tool to tie up goals and expectations with feedback, either within or outside the appraisal cycle.

MobileHR: All discussions between the managers and the employees are stored in this app for viewing at a later date. This way, regardless of when the appraisal cycle is, managers could keep track of an employee’s performance, while an employee could refer to the guidance provided by the manager, all through this mobile app.

Time and Project Management

Sage Business Cloud People: Managing working hours of employees is a key aspect of task distribution. Sage has an automated time and attendance tracking feature that allows mechanical updates of the working hours of employees. Team-related bandwidth could be determined by referring to some of the built-in charts of the tool.

MobileHR: Project management is not just about filling timesheets. This is a view provided to the managers who need to understand which employees are available for what kind of projects. Intuitive and automated, this feature allows managers to directly send task distribution reports to project owners, clients, and payroll teams quickly through the mobile app.

Managing Vacations and Time Offs

Sage Business Cloud People: With the Time-Off Management feature, employees could use the tool to request their leaves and check their balances. Managers could approve leaves and manage team tasks based on the leave calendars.

MobileHR: MobileHR allows employees to request approvals for their paid leaves through a simple tap on the app. Managers could easily approve the requests while on the move. The calendars could be synchronized with the phone calendars for true visibility into a team’s availability if the manager is traveling on business. There is no need to go into the office to access the official calendar.


Sage Business Cloud People: The tool provides an online portal within the People management module called Employee Self-Serve. This is a vital feature using which employees could manage their profile information, their leaves, and access all key HR-related information about their roles.

MobileHR: This app not only provides employee self-service at no extra cost but also has the manager self-service option where managers could locate the data belonging to their team members and take charge of team availability, new hires, long vacations, and retirements, all by tapping a few buttons on their mobile device.

Secured Access

Sage Business Cloud People: With Sage’s tool, you could set permissions and profiles based on the role of the user. Every user is assigned only one profile to make sure there is complete security during data transmission. Permissions could vary and one user might be assigned to multiple permission sets if needed.

MobileHR: Every access on this mobile app is role-based, be it that of an HR personnel, a manager, an employee, or a third-party vendor. Role-based accesses could be set up by an administrator in your organization, making it a completely flexible tool. However, flexibility does not hinder security and secure data transmission is always active.

Reporting and Searches

Sage Business Cloud People: Reporting is a crucial task often carried out by the HR team to identify HR issues within the organization. With Sage’s customizable dashboards, your HR team could either pull out a need-based report directly from the tool or use scheduling features to keep the management updated about organizational functions.

MobileHR: In-built and fully customizable charts and graphs make visualizing workforce-related issues easy with this app. A value-added feature of this tool is that it provides a built-in company org chart, which you could use to directly send a report to a specific person by tapping on the relevant name. The app is always ready to send reports to senior management even when you are not in the office.


While being informed about the features of a tool is crucial to making a purchase decision, another big factor you must consider is the price of the tool. Sometimes all you need is value-for-money, as opposed to an expensive tool loaded with features you will not even use. So, how do these two tools stack up around pricing? Let us find out.

Sage Business Cloud People: Although the company does not provide pricing information directly, according to a third-party website, the software costs about $10 per employee per month. It means that your total budgeting has to be done based on the number of employees in your organization. The larger the company, the higher the cost.

MobileHR: In comparison, MobileHR is available at a flat rate of $75 per month, regardless of the number of employees This is, therefore, a more lucrative option whether you have an organization of 10 employees or 50. Further, there are no contracts or installations. Simply download the app from the App Store and get started.

Target Market

Your choice of an HCM tool could also depend on the size of your company and the market it serves. Sage Business Cloud People is designed with medium-sized companies in mind. Hence, you could benefit from it if the number of employees in your organization is between 200 and 5000. It is also suitable for multinational companies, where employee records keep pouring in from all geographies.

MobileHR, on the other hand, is specifically suited for smaller companies, with the number of employees between 10 and 100. However, because of its scalability, you could use it efficiently even for larger organizations. All you need to do is keep adding the new employees to the platform.

User Reviews

The true test of any new software lies in what users make of it. Here is a summary of the main challenges the users of Sage Business Cloud People want to see resolved.

1) User interface: The design seems to be outdated and it is not a user-friendly interface as per some users

2) Company size: Users of smaller companies found this tool difficult to use

3) Support: Customer support is not always up to the mark as the company is still growing

4) Lack of Features: Easy to use but should have had more features

These challenges could be easily resolved by the MobileHR app. An up-to-date mobile interface provides state-of-the-art navigation experience. It is focused on small companies with all the HCM features integrated into one platform.

Editorial Reviews

This summary of expert reviews of Sage Business Cloud People should aid you further in your purchase decision.

1) Implementation time: Setting up the software could take up a significant amount of time

2) Business size: The cost and the set-up time are not suitable for smaller organizations

3) Integration: Built on Salesforce, it has a chance of pushing aside non-Salesforce-based third-party software integration

MobileHR counters all of the above challenges because there is no implementation required. The app is completely mobile and readily available to download and use. At its flat pricing scheme, MobileHR is best suited for small companies. Seamless integration to third-party apps makes it a truly portable tool.

The Verdict

Purchasing any new software for your organization requires a lot of consideration. Among a plethora of options, you need to pick the tool that offers value-for-money. Looking at the features, the pricing, and the reviews of the two tools, it could be concluded that MobileHR offers more flexibility and is specifically suited for smaller organizations as compared to Sage Business Cloud People. If you are starting small, with a vision to expand in the future, this easy-to-use, completely mobile app could be your go-to solution to lessen the burden on your HR team. Check out the intro video and free trial via the home page for MobileHR.

CakeHR Review vs. MobileHR – Save over $100/m

HR Tech Comparisons

A typical HR team of any company has a lot on their plates and many of the tasks could be manual and time-consuming. Thankfully, technically advanced human capital management (HCM) tools could ease the team’s burden by automating the key tasks. A large number of such tools make the competition fierce in this market and could make it difficult for you to choose the right software for your team. Hence, of the several tools, provided here is a side-by-side comparison of two leading ones. Read on to find a complete CakeHR review and also the benefits of using another new app, named MobileHR.


Learning about a tool’s features is the first step in identifying whether the solution is right for you. Concerning some of the most important tasks associated with any HR team, let us find out how CakeHR and MobileHR stand against each other.

Data All In One Place

CakeHR: The tool is a fully-featured HR management platform, with modules separating the different tasks. A centralized location for all employee data, including personal and employment data, makes sure compliance is never a hurdle. Your HR team is always audit-ready when all the data is available at one place.

MobileHR: All employee data, from demographics to payroll, is available on a single platform. This tool also makes all data available in separate modules for easy access anywhere, anytime. Sync the data with your phone’s email, messaging, and camera apps for any time viewing. An additional benefit of using this tool is that it sends you automated reminders to update any missing data so that compliance is maintained at all times.

Payroll Management

CakeHR: Payroll administration is undoubtedly one of the key HCM tasks. However, this is where CakeHR takes a hit. As of now, the tool does not provide payroll management. It only provides options to integrate the software with external payroll systems, be it third-party or in-house built payroll software. There is a possibility that the company might incorporate payroll management in their next year’s update.

MobileHR: The app provides a completely flexible and editable payroll administration module. Access the payroll and tax data of employees from anywhere and update information on-the-go. The module is suitable for complex organizations where compensation frequencies and types of employees vary. It also provides secure access to third-party vendors managing your payroll, all from a mobile device.

Benefits Tracking

CakeHR: Managing employee benefits could be tricky and not automating the process could be tedious for the HR team. CakeHR, however, does not include benefits management. either. It does not even currently have any way to integrate with any other benefits tracking software. Just like payroll administration, though, they are expected to include benefits tracking next year.

MobileHR: This 100% mobile app makes benefits tracking simple by allowing you to manage costs, employee preferences, and types of benefits all through some simple taps on your phone. It makes the process even easier by allowing you to add third-party insurance providers to the app through secure login credentials. It allows employees to track their enrollments on their cell phones, too.


CakeHR: A company thrives when its people are provided with access to tools that offer self-service. Although this feature is available in the CakeHR tool, its functionality is limited to employees being able to update their calendars and leaves. There appears to be no provision for manager self-service. A positive feature, though, is that employees can choose from a list of several languages when they access this feature.

MobileHR: This app provides both employee and manager self-service at no additional cost. Employees could manage their profiles, view payroll records, and so on through any mobile device. Managers could explore further options such as managing team details, viewing reports on specific team members, such as new hires, terminations, and so on. There are support videos to smoothly get new joiners started with this service.

Performance Tracking

CakeHR: A fully-functional performance tracking system in this tool allows employees to set up feedback sessions from anyone in the company. It allows managers to share feedback through the tool, too. Goal tracking is available for employees to view and for managers to approve. It incorporates 360-degree feedback and has a survey feature that could be accessed from a mobile app.

MobileHR: The app automatically stores every single relevant data about the performance evaluation of an employee. Managers could ensure the feedback and recommendations are stored on the app for review at a later date. Employees could access their feedback data anytime with just a tap on their smartphone. The tool is flexible enough to be used in any type of appraisal cycle.

Vacation Management

CakeHR: Managing time-offs and vacations is easy with this tool and is quite flexible. Employees could request leaves on the tool and managers could instantly approve. The tool then automatically updates the shared calendar and helps generate reports of a team’s vacation plans. A standout feature of the software is that leaves could be managed from a mobile app, via email, or through an integration with Slack, a third-party portal.

MobileHR: MobileHR provides all of the same features of the other tool by allowing employees and managers to request and approve leaves directly on the app. A value-add feature of this app is that it also enables you to sync the office calendars with your phone’s calendar. This is great for managers always on the move.

Time and Project Management

CakeHR: The tool offers a basic, easy-to-use timesheet feature that lets employees update their working hours while managers get to approve them on the tool. There is also a provision to generate reports around these filled timesheets that could be submitted separately to the payroll department.

MobileHR: Task distribution is revved up a level with this app. It not only allows employees to enter their timesheets but also enabled managers to assign projects to free employees based on the automatically updated calendars. As the payroll administration feature is also a part of the same tool, the app could be automated to generate team availability reports to send over for payroll processing without human intervention.

Reporting and Searches

CakeHR: CakeHR provides in-built metrics such as performance, headcount, and turnover, based on which the HR team could generate analytical reports to better identify workforce-related issues. Custom reports are also available to further help the team pinpoint the root causes behind HR issues.

MobileHR: Built-in charts and reports are readily available for you to generate at the tap of a button on this mobile app. The tool also provides an in-built company org chart that allows your HR personnel to send a particular report to the relevant people simply by tapping on their names. Providing company updates to busy C-level executives on-the-go has never been easier.


CakeHR: This software is completely cloud-based and runs on Amazon Web Services (AWS). As such, their security relies on the policies of Amazon, which are strong enough for customers to store sensitive data through this tool without worrying about data theft. The tool allows permission levels to be set for all employees and thrives on strong password policies.

MobileHR: Being a complete mobile app does not mean that security is in any way compromised with this tool. Authorizations are completely role-based and ensure the transmission of sensitive data is never an issue. Roles are assigned by someone from your company so that you have full control of the security aspects. The authorization process is strict for employees and vendors alike.


When it comes to pricing, expensive is not always better. What your company needs from an HCM tool is value for money. So, how do these two tools fare when it comes down to the budget? Let us find out.

With CakeHR, the pricing is flexible. They let you choose the number of modules you wish to add to the tool and then calculate the price per month based on the number of employees. According to their pricing calculator, if you select all modules except ‘Recruitment’, for a company of 10 employees you could end up paying around $190 per month.

Contrast this with MobileHR’s attractive flat rate of $75 a month and you have a clear winner. The best part is that this price does not vary with the number of employees. Whether you have 10 employees or 200, all you need to do is pay this flat rate, download the app from the App Store and start using it with all the modules.

Target Market

CakeHR has deployed its software to companies from various industries throughout the globe. They cater to companies of all sizes and provide the flexibility of choosing the required modules from their overall product. A 14-day free trial is provided for you to figure out whether this tool is right for your business.

MobileHR, on the other hand, is suited best for small companies, with the number of employees anywhere between 10 and 100. This, however, does not mean that the app is not suitable for larger companies. It simply means that if you are a new company and have fewer employees, this tool provides a focused approach, with the option of scaling up as your business expands and the number of employees grows.

User Reviews

Here is a summary of what different users had to say about the things that they want to be improved in the CakeHR tool. This could guide you to make a better purchase decision.

1) Mobile App: Users have reported that they found the computer version of the software more user-friendly than the mobile app

2) Vacation Management: Some users faced difficulty in updating vacations and leaves on the system and noticed calculation errors

3) Visualization: Report generation is quite basic as there are not enough customizations available

4) User Interface: The user interface was found to be rudimentary and not interactive, making it hard to find information on the tool

These deficiencies could be easily countered by the MobileHR app. Being completely mobile, this app ensures a smooth user experience. The interface is interactive and all the data is quickly found, being broken down into modules. Custom reports are easy to use and the intuitive org chart is beneficial. The tool is also on top of things when it comes to managing leaves, making no mistakes in the process.

Editorial Reviews

Adding to the user experiences, here is a summary of what the experts had to say concerning the shortcomings of the CakeHR tool.

1) Lack of features: The tool does not offer payroll and benefits management features.

2) No integration: Does not integrate with external benefits or learning management software

3) Pricey add-ons: The recruitment module comes at an incredibly larger additional cost

The flat-rated and billing-free MobileHR app overcomes these challenges by providing elaborate payroll administration and benefits tracking features. All modules are integrated well within the tool itself.


Learning about the features, pricing, and user experiences is crucial before making a software purchase decision. This is especially true if you are a small company and are looking for a value-for-money product. While CakeHR and MobileHR are both great tools when it comes to handling HR tasks, MobileHR has a slight edge over the other considering it provides more features at a much affordable price. There is no need for installation as well when you use this app. Just download and add your employees, give them role-based rights and let the tool roll.

Namely Review – Save $9,100/Yr for a Company of 50 Employees with MobileHR

HR Tech Comparisons

Executive Summary

Namely has a high price tag matched with minimal mobile functionality like paystubs and time off requests, compared to MobileHR, which also has revenue driving features like time and project tracking, camera/GPS integration for field employees, and everything else to be productive wherever, whenever.

Namely Pricing

The biggest differentiator noted by reviewers is Namely’s expensive pricing, especially for small businesses. Namely hides their pricing online because it’s expensive. They know it would be a turn-off to buyers. 

To get pricing from them, they want your contact info first and to schedule a 1:1 demo (aka sales call). Rather than waste your time on a sales call, our research indicates Namely charges $10,000/yr for a small business with 50 employees. That’s their minimum. So even if you have fewer than 50 employees, like 20 employees, it’s still $10,000/yr for their Core HR platform. 

Do you know what their cost covers? Their advertising costs, paying salespeople to do the demos, their executive salaries, their overhead, developers, and their 24 or more investors

Seems like the price of doing business, until you realize there’s a much more affordable alternative.

MobileHR Pricing

MobileHR is just $75/m for every Core HR feature, TOTAL. That’s more than 90% off the cost of Namely, just 10% of their price. There’s no hidden add-on fees like setup fees, no per employee fees and no implementation fee either.

MobileHR has a robust feature set and just cuts the fat, the overhead and drawn out processes. It enables small businesses to easily enter, aggregate, update, and use employee information to run a small business. It can be the core, at the heart, of a variety of business models and industries, as it’s robust and flexible. It’s secure to keep sensitive information safe and compliant. It makes tracking employee data easy, such as time, projects, location, time off, benefits, payroll, performance, education and employment data.

With MobileHR, you can download it straight from the app store and start using it for free with a 7-day trial.


If you have the cash to burn, you might be concerned that somehow Namely has more features than MobileHR, aka “you get what you pay for.” For $10,000/yr, 11x the cost of MobileHR, you’d expect to find 11x the value of features in the app. We already established that the money is being spread thin beyond feature development; it’s going to marketing, overhead and investors. Namely doesn’t give you 11x more, because to get more features, they charge even more. 

  1. Payroll and Benefits Administration is another $5,000, which MobileHR covers in the $75/m price. 
  2. Want to use any payroll service? MobileHR lets you, included.
  3. Want Quickbooks integration? MobileHR has it.
  4. Need Time & Attendance? Namely charges more for that “Extension”. MobileHR considers tracking employee costs a core HR feature, so it’s included for no extra cost.
  5. How about project tracking, for either external client project revenue generation or internal project cost and time tracking? Sounds pretty important to most organizations. MobileHR includes project management too. Namely, doesn’t even have it.

Target Market

Namely’s target market is 50 – 2,000 employees. They’re going after more mid-sized companies since they have more money than small businesses. MobileHR’s target market is about 10-100 employees, the small business market, that needs something easy to get started with, which you can, directly from the app store. You can’t get started with Namely without talking to a sales person and paying thousands more. 


Namely doesn’t let customers sign-up through the app store, because that would cost them 30% of their expensive fee, which would add up for them and take away profits for their investors. 

Rather than waiting for and sitting through Namely’s 1:1 demo, MobileHR instead makes it easy to download, install, and start using it right from the app store. 

Simply download the MobileHR from the app store, add your employees, and then they all get notified to download and access to it for free. This enables a fast, low-cost model, designed to get small business owners up and running, so they can get to growing their business. 

If you’re migrating from another system or want to save money and switch from Namely, MobileHR makes it easy. There’s options to add employees both via mobile or desktop PC, and customer service can assist if needed too, making the transition smooth.


Employees get access to their own Employee Self-Service (ESS), giving them the ability to view and update info on-the-fly, without taking up the time of emailing a business owner or HR. Namely only has features like payroll, benefits, and time management. MobileHR, being a mobile-first app, allows incredibly useful phone features to integrate with your business like camera (pictures of documents or people you meet), SMS, and GPS for location tracking out in the field.

“Manager Self-Service” allows for approvals for employee request like time off, attendance, projects, changes to data, etc on the fly via the mobile app for much quicker approvals. There’s also the ability to search and report on fields. Managers can hire, fire and promote. Also manage “life changes” for employees like having a baby, retiring, etc.

Payroll and Benefits

If you have an existing payroll processor that distributes wages and taxes, that would make it all the more complicated to switch from it into Namely, keep you locked in, and paying their high prices. Whereas MobileHR keeps the cost down, allows you to keep your existing payroll processor or use anyone you prefer, while simply switching your HR system. MobileHR will administer payroll with pay schedules, frequencies, rate or salary, deductions and more. Then it’s sent to the Payroll Export Report to a payroll processor. It even integrates with QuickBooks Payroll. Same is true for benefits. MobileHR tracks what plan someone is in, what they are signed up for, and the benefits they get, making it a much more manageable process. The actual benefits processing is then provided to the provider of the business’s choice, like United Healthcare, Cigna, The Hartford, TransAmerica, etc, just like Namely can do.

User Role Authorizations

With Namely, you set up your own user authorization levels and what features they get access to with checkboxes. Figuring this out gets more complicated as a company gets larger, and it may result in meetings, emails back and forth, and request for permissions. 

MobileHR is designed to keep it simple with pre-set security options you can simply choose from for owners, administrators, managers and employees. The higher levels have access to their relevant info and lower levels.

Namely User Reviews

In the Apple App Store, the most critical reviews state issues with Namely’s app:

  • Crashing and having internet connection issues on WiFi occasionally (no issues like that with MobileHR)
  • Only having PTO is available through the app, so it feels very limited and near useless to them (MobileHR gives employees access to much more like logging hours)
  • Timesheet (clock in/out) and Calendar are not available but employees would like it
  • UX (User Experience) and handling of profile security (MobileHR is easy to learn and a lot has been invested in security for handling sensitive data)
  • Many other useful functions desired by employees, left out

In the Google Play Store, Namely has a 2.5 out of 5 star rating. The most recent critical reviews state issues like:

  • Crashes, slow, buggy
  • Password reset link doesn’t work
  • Unable to request time off or put in payroll
  • Separate app for time keeping called Namely Time (MobileHR is all in one)
  • Only features it seems to have are Paystubs, PTO requests, discussion board and directory (MobileHR gives employees access to much more, like scheduling, time clock in/out and project tracking)

Reviewers on software review sites say issues like:

  • The platform is not integrated/disjointed
  • Customer service is poor with responsiveness after many attempts
  • Frequent change-over with account managers
  • Their Managed Services offerings, which covers benefits and insurance, seem to cause a lot of headaches
  • Technical upgrades tend to cause issues rather than be run through Quality Assurance (QA) testing to get rid of the bugs before its rolled out
  • The price doesn’t change based on whether employees are using certain feature extensions or not
  • Implementation delays 
  • Third-party integrations like for accounting get a low score
  • Mobility gets a lower than average score

What Other Review Sites Say About Namely

From the many review sites we have analyzed, it is true that Namely is best suited for mid- and large-sized companies in any industry and also for companies that have a unique and established infrastructure.

At the core, their Human Resources Information System offers a centralized location where you can store employee information. You can get employees’ database with reporting, time off, and social news feed. Its payroll module handles payroll taxes, ACA reports, W-2s, and 1099S.

In other words, with Namely, you can operate your large-sized company in a paperless manner, conduct performance reviews, track goals, and more.

How Does MobileHR compare to Namely

From this review, we can quickly point out one thing- whereas Namely is a popular HR tool, it doesn’t suit small businesses that are looking for a seamless Human Resource tool.

On the other hand, MobileHR is a Human Resource tool designed primarily for SMEs- Small and Medium-sized enterprises. It makes HR management faster, seamless, and simpler by eliminating the need to handle each employee portal separately.

When it comes to helping business people handle employee management tasks from one platform, both Namely and MobileHR tick the box. Both apps promote productivity by aggregating all your employee data and information in one easy-to-manage platform. This saves you from the hassles of compiling employee personnel, business charts, payroll registers, performance data, and employee summaries from different platforms. However, keep in mind that you will find it easier to use MobileHR to perform these tasks for your small company/business than using Namely. Namely is designed for medium and large-sized companies.

Again, with MobileHR, you can track all your employee data, timesheets, attendance, benefits, performance ratings, vacation time, leaves, and many more from anywhere at any time since it is cloud-based. Of course, Namely offer most of these functionalities, but you will find it easier and more convenient to do it on an app that is suited for a small company rather than one meant to be used by medium and large scale companies.

In conclusion, we can say that Namely, just like Mobile HR is a great and reputable human resource software. However, it is not ideal for small and medium-sized businesses.

On the other hand, MobileHR software is designed with SMEs’ needs in mind and thus will help you manage all the human resource activities for your small business with ease. It has all the features that you need. On the downside, you will find MobileHR not the best HR software for managing big businesses.

Therefore, MobileHR is better value than Namely for small businesses looking for a top-quality and low-price HR tool that will eliminate paperwork and consolidate all employee data and information in one place. Check it out via the video and app trial links on our home page.

HotSchedules Review Comparison vs MobileHR – Pricing and Features

HR Tech Comparisons

Hotschedules, like MobileHR, is cloud-based human resource software that simplifies the work of managing employees’ tasks and payroll.

HotSchedules traditional focus has been scheduling, but they have since branched out after being acquired by Fourth, a U.K. based company.

Hotschedules as an online tool managed via a desktop computer for scheduling shifts, managing payroll/labor costs, time-off requests, as well as inventory. It is a complete packaging loaded with features such as social recruiting, labor management, API platform, and inventory.

However, it falls short when it comes to mobile management, speed of getting started, managing employee data and other tasks revolving human resource management, and this is where MobileHR gets the upper hand.

You can’t actually get started via the app store for HotSchedules. You have to contact them and go through their sales process.

The HotSchedules is $49/m per location. The $2.99 app cost is one-time per employee. Whereas MobileHR has a 7 day free trial. For 50 employees, the $75/m cost is just $1.50 per employee per month, and includes a lot more features.

With MobileHR, you can;

  • Collect, manage, and maintain employee data
  • Track attendance, projects, paid time off, employee benefits, performance reviews, education, and talent
  • Upload employee documents and schedule tasks
  • Feed payroll data to any payroll processor

MobileHR can do scheduling too. It works for full-time employees, contract and part-time workers. It can do scheduling either through the app or from another scheduling/assignment system, then recorded into the app to account for actual time worked.

As you can see, these two software apps are all great for managing employees’ data, which is why in this Hotschedules review, we will also be looking at how Hotschedules compares with MobileHR.

Let’s get started with the features that make both apps stand out;

HotSchedules Features- What Makes It Stand Out

As mentioned earlier, the main areas that HotSchedules stand out is in handling schedules of workers. Here are the main features of HotSchedules;

Schedule management

HotSchedules serves as an all-inclusive tool for businesses, especially those in the hospitality industry. It enables easy communication, creation, and management of employee schedules to reduce the time spent in doing this manually.

This app also boasts of advanced reporting and forecasting capabilities that allow users to schedule tasks for a specific time with certain people.

Training system

There is a training tool that is majorly designed for modern employees. This tool is offered to help Managers offer flexible training and can accommodate different styles of contents. Learners can also offer their suggestions and thoughts about the courses.

Payroll records management

This is another tool offered by HotSchedules to help in managing payroll records. You can get both payroll history and time cards within the system and also export this content to a 3rd party payroll provider. This tool offers other tools such as period planning and store reporting to help manage inventory

MobileHR Features- What Makes It Stand Out

Time and project tracking

With MobileHR, you can replace paper and spreadsheets with an electronic time-keeping system that allows you to track and approve billings sent to you by contractors, consultants, and clients. This data feeds into your billing tracker no matter where you are. It also allows you to track employee progress on a project.

Time-off and vacation management

This feature enables you to process, approve, and track employee leave and time-off requests without having to do it manually on paper. You can view this information on a built-in calendar.

Reporting and searches

MobileHR also allows you to search for and analyze company charts, employee summaries, payroll registers, project hours, and much more.

Performance ratings

You also have the option to assign performance ratings to your workforce to ensure that they comply with set standards and labor laws.

Now that you have an idea of the features each of these software app offers, let’s now compare the two, side by side.

How HotSchedules Compares to MobileHR

Scheduling Employees

Employing scheduling tasks can be a daunting task that may even require you to hire consultants, not to mention that adjusting to a new system can be costly and overwhelming. Although HotSchedules have schedules set up fee and has a hard-to-navigate interface, it does offer scheduling feature. This save managers’ time when it comes to scheduling employees as it offers different options

On the other hand, MobileHR doesn’t offer employee scheduling feature.

Overall, HotSchedules gives managers total control when it comes to scheduling. You can view schedule by day or even week.


When it comes to HotSchedules pricing, it is quite vague. HotSchedules hides behind the 14-day free trial and doesn’t publish its prices on its official website.

When it comes to MobileHR, the price is straightforward. After your 7-day free trial period, you pay $74.99/month. This amount is directly billed through the app store, and no support or setup fees are involved.

Powerful integrations

MobileHR has an easy to use schedule builder with a modernized interface. On the other hand, HotSchedules is known to have a poorly organized user-interface and is less sleek. 

HotSchedules Support vs. MobileHR support

When it comes to support, both HotSchedules and MobileHR have superb support teams. You can contact both support teams via a helpline, email, or browse from their vast resource center on their website.

Bottom Line

When comparing HotSchedules and MobileHR, it is clear that while HotSchedules app may be more popular in terms of employee scheduling and management software, MobileHR is a better option for your business for several reasons;

First, MobileHR has a more predictable and transparent pricing as compared to HotSchedules. In addition to this, HotSchedules hides behind the 14-day free trial and doesn’t display their prices on their website.

Second, HotSchedules doesn’t suit small businesses as it comes with a hefty price tag. For MobileHR, you will get the basic employee scheduling, team communication tools, and time tracking for $74.99/month.

However, on the downside, MobileHR lacks employee scheduling capabilities, which HotSchedules prides itself in. With HotSchedules, you can schedule employees’ task for the day for a whole week and track their progress.

Hotschedules is largely known to be retail scheduling software meant for the hospitality industry, while MobileHR can be used in many SMEs for employee management.

To finalize our comparison, it is clear that MobileHR scores higher than HotSchedules in terms of quality and performance. And although it may score high in terms of general customer feedback because of its reputation, which it has gained for several years, MobileHR seems to be catching up.

Therefore, if you are looking for an employee scheduling app, HotSchedules fits the bill. However, if you want a HR software, then MobileHR is your best bet.